3 Tips in Outlook for Smarter Email Management

Outlook Jul 10, 2025

Mastering your email inbox can significantly boost productivity. Microsoft's New Outlook offers smart, easy-to-use tools designed specifically to manage your emails more effectively. Here are three top tips in Outlook to streamline your email workflow:

1. Snooze Emails for Later

Inbox clutter can make it challenging to prioritize important messages. Thankfully, Outlook’s Snooze feature lets you temporarily remove emails from your inbox and automatically brings them back at a more convenient time. Here’s how:

Right-click the email you want to snooze.
Select Snooze from the context menu.
Choose a preset time or click Choose a date and time to specify exactly when you'd like it to return.

This handy tool ensures non-urgent emails don't disrupt your current workflow, yet you won't forget to address them later.

2. Schedule Send to Plan Ahead

Timing is everything, especially when communicating across various time zones or planning strategic email outreach. Outlook’s Schedule Send allows you to compose emails now but send them later:

After drafting your email, click the dropdown arrow next to Send.
Select Schedule Send.
Pick your desired date and time, then click Send.

Your email is safely stored in your Outbox and automatically sent at your chosen time, ensuring it reaches recipients precisely when you intend.

3. Rectify Mistakes with Undo Send

We've all experienced that moment of panic when realizing a mistake immediately after hitting send. Outlook’s Undo Send feature provides a short window (5–10 seconds) to cancel the delivery:

Go to Settings (gear icon) -> Mail.
Scroll down to Compose and reply, then locate Undo Send.
Activate the slider and choose your preferred delay (5 or 10 seconds).

Now, after sending an email, a brief notification will appear allowing you to undo the send action quickly, giving you peace of mind and avoiding potential mishaps.

By integrating these straightforward yet powerful Outlook tips into your daily routine, you’ll enhance your email efficiency, reduce stress, and gain greater control over your communications.