MC1059676 - Microsoft Teams: Easily call in a presenter from the roster for town halls and webinars
Microsoft is making it easier than ever to bring in the right voices to your Teams events—on the fly.
Rolling out starting in May 2025 (Targeted Release) and completing by July 2025 for all environments, a new feature will allow organizers and presenters to instantly add a missing presenter to an ongoing Teams town hall, webinar, or structured meeting—even if they weren’t originally included when the event was scheduled.
What’s Changing
If you’re in the middle of a live event and suddenly realize an important presenter was left off the invite, there’s no need to panic or disrupt the flow. With this update:
- From the participant roster, organizers and presenters can call in the missing person directly.
- You can decide whether to bring them in as a presenter or attendee—even if they’re not currently attending the session.
- If they join as an attendee, you can promote them to presenter once they’re in the session.
- Presenters gain immediate access to the green room, can share content, control the presentation, and interact with participants.
This means fewer interruptions, smoother event flow, and the flexibility to adapt in real time.
Rollout Timeline
- Targeted Release: Late May 2025 – Early June 2025
- General Availability (Worldwide, GCC): Mid–Late June 2025
- General Availability (GCC High, DoD): Late June – Early July 2025
(Microsoft 365 Roadmap ID: 485812)
Impact on Your Organization
Once this feature is released, it will be available automatically—no admin configuration required.
To use it, simply:
- Open the roster in your Teams event.
- Select the person you want to bring in.
- Choose whether to add them as a presenter or attendee.
Action Steps
- Notify your event organizers and presenters about this new option.
- Update your training materials or documentation for running Teams events