# Tips for Microsoft 365 | SeanShares > Have questions about Microsoft 365? Get tips and tricks for working with Copilot, Teams, SharePoint, Outlook and more here. Public Ghost content for AI and LLM tooling. Use `/llms-full.txt` for consolidated page and post context. Append `.md` to any post or page URL to get the content in Markdown (for example, `/example-post.md`). ## Pages - [About](https://seanshares.com/about.md) - Sean Shares is an independent blog dedicated to helping users and administrators get more from Microsoft 365. Drawing on nearly 20 years of real-world experience managing Microsoft environments, I share practical tips, tutorials, and insights to make tools like Copilot, Teams, Outlook, SharePoint a… - [Contact](https://seanshares.com/contact.md) - Contact Form Thanks for stopping by and spending some of your time here. If you have a question, an idea for a post, feedback on something you’ve read, or just want to say hello, I’d love to hear from you. Drop a note in the form below and I’ll get back to you as soon as I can. Your name Your email… - [Disclaimer](https://seanshares.com/disclaimer.md) - This Disclaimer applies to all content published on SeanShares.com. Please read it carefully. Independent Blog, Not Affiliated with Microsoft SeanShares.com is an independent blog run by an individual Microsoft 365 practitioner. This Site is not affiliated with, endorsed by, authorized by, or spons… - [M365 Graph Permissions Lookup](https://seanshares.com/graph-permissions-lookup.md) - Decode Microsoft Graph permission GUIDs, scope names, and Entra role IDs into clear descriptions, permission types, and admin consent requirements. - [M365 License SKU Lookup](https://seanshares.com/m365-license-sku-lookup.md) - Quickly decode Microsoft 365 license SKUs, GUIDs, product names, and service plans into friendly names. Useful for PowerShell, Microsoft Graph, tenant audits, and license reports. - [Microsoft 365 / Office 365 Tenant Name Check](https://seanshares.com/microsoft-365-tenant-name-check.md) - Before you can create a new Microsoft 365 tenant, you have to pick a name, and that name becomes your permanent yourname.onmicrosoft.com address. The catch is that every tenant name has to be unique across all of Microsoft 365, so the one you want may already be taken by another organization. This… - [Microsoft 365 Tools](https://seanshares.com/microsoft-365-tools.md) - A growing collection of free, browser-based Microsoft 365 tools, including a tenant name checker and a license SKU and GUID lookup, built from real admin work. - [Privacy Policy](https://seanshares.com/privacy-policy.md) - Last updated: June 3, 2026 Your privacy is important. This Privacy Policy explains how SeanShares (“SeanShares,” “we,” “us,” or “our”) collects, uses, and shares information when you visit https://SeanShares.com (the “Site”) or otherwise interact with us. SeanShares is operated by an individual bas… - [Terms of Use](https://seanshares.com/terms-of-use.md) - 1. About This Site SeanShares.com ("the Site") is an independent blog operated by Sean, an individual based in New York, United States. The Site provides tips, tutorials, and informational content related to Microsoft 365, including Microsoft Teams, SharePoint, Outlook, Copilot, and related product… ## Posts - [How to Clear the Microsoft Teams Cache on Windows with PowerShell](https://seanshares.com/automation/clear-microsoft-teams-cache-script.md) - Fix slow, frozen, or unresponsive Microsoft Teams clients with a PowerShell script that detects and clears both Classic and New Teams caches. - [Microsoft Teams AI Policy: How to Control Voice Enrollment, Speaker Attribution, and Copilot Meeting Features](https://seanshares.com/microsoft-teams-ai-policy-guide.md) - A lot of the AI-powered meeting features in Teams that users notice, cleaner audio, more accurate speaker attribution in rooms, and better Copilot recaps, are improved by voice and face profiles. Voice isolation depends on a user’s voice profile. Speaker attribution in Teams Rooms and BYOD rooms al… - [How to Create a SharePoint Approval Workflow in Microsoft 365](https://seanshares.com/how-to-create-a-sharepoint-approval-workflow.md) - SharePoint approval workflows are one of those topics where the answer to "how do I set one up?" is almost always "it depends." Not because the tools are complicated, but because "approval workflow" means different things depending on what you actually need to happen after someone clicks Approve. D… - [How to Create and Manage Rules in Outlook](https://seanshares.com/how-to-create-and-manage-rules-in-outlook.md) - If you spend any meaningful amount of time in Outlook, rules are probably the single most useful thing you are not using. A rule is an automatic action Outlook runs on incoming messages when they match conditions you set. You define it once, and Outlook handles the sorting, flagging, categorizing,… - [Microsoft 365 Targeted Release: What It Is, How to Enable It, and When to Use It](https://seanshares.com/microsoft-365-targeted-release-what-it-is.md) - Microsoft 365 Targeted Release What It Is How to Enable It and When to Use0:00/292.5841× Microsoft 365 does not sit still. Features and service updates roll out continuously, and if you are running a mid-size or larger organization, the last thing you want is for users to open SharePoint one mornin… - [Managing Microsoft 365 Copilot Connectors: Synced, Federated, and the Admin Controls You Need to Know](https://seanshares.com/manage-microsoft-365-copilot-connectors.md) - As Copilot adoption spreads across organizations, connector management has quietly become one of the more important governance conversations for Microsoft 365 admins. Connectors determine what external systems Copilot can reason over, cite, and surface to users. Get the setup right and you extend C… - [What Happened to Planner Task Comments? - Microsoft Planner 2026 Updates](https://seanshares.com/what-happened-to-planner-task-comments.md) - If you opened a Planner task recently and couldn't find the comments box, you're not alone. This is a common question I've been seeing from Microsoft 365 Planner users. The short answer: comments haven't been deleted, but they have been replaced. Microsoft swapped the legacy comments experience in… - [How to Get a Microsoft Teams Meeting Transcript](https://seanshares.com/how-to-get-a-microsoft-teams-meeting-transcript.md) - If you were in a Teams meeting and now you cannot find the transcript, you are not alone. This is one of the most frequently asked questions in the Microsoft Teams community, and the confusion makes sense. Transcripts in Teams do not work the way most people expect them to. They are not automatical… - [What Is Microsoft Copilot Cowork and How to Enable It](https://seanshares.com/what-is-microsoft-copilot-cowork-how-to-enable-it.md) - Updated June 16, 2026: Microsoft Copilot Cowork is now generally available worldwide for Microsoft 365 Copilot customers. This article has been updated to reflect general availability, usage-based billing with Copilot Credits, admin cost controls, new model options, plugins, and updated user access… - [SharePoint Online Gets a Major User Experience Redesign](https://seanshares.com/sharepoint-online-major-user-experience-redesign.md) - It's hard to believe Microsoft SharePoint turned 25 recently and that I've been working with it for almost 20 of those years. Happy Birthday SharePoint! Along with the birthday celebration comes a new redesign for SharePoint Online and it is the biggest visual and navigation overhaul SharePoint has… - [How to Take Control in Microsoft Teams Screen Share](https://seanshares.com/how-to-take-control-in-microsoft-teams-screen-share.md) - If you run meetings, trainings, or live support sessions in Microsoft Teams, you have probably wished you could click something on the presenter’s screen instead of talking them through every step. - [What is Microsoft Teams Facilitator? - How to Use It and Admin Controls](https://seanshares.com/what-is-microsoft-teams-facilitator-and-how-to-use-it.md) - You may have noticed a new participant in your Microsoft Teams meetings lately, one that does not speak up on audio but quietly helps keep the conversation organized and the outcomes clear. That participant is Facilitator. What is Microsoft Teams Facilitator? Microsoft Teams Facilitator is an AI me… - [3 Copilot admin settings to check right now for better governance](https://seanshares.com/copilot-admin-settings-to-check-governance.md) - Microsoft 365 Copilot is shipping new features, providers, and companion apps at a fast rate. Admin centers quietly gain new toggles, and if you are not watching closely, your Copilot governance can drift away from your written policies. In this post I will walk through three specific admin setting… - [How to Create a Custom Emoji in Microsoft Teams and How to Control them as an Admin](https://seanshares.com/how-to-create-a-custom-emoji-in-microsoft-teams.md) - The custom emoji feature in Microsoft Teams lets your organization bring its own personality into chat, channels, and meetings. You can turn team jokes, internal memes, brand icons, or seasonal artwork into reactions that everyone in your M365 tenant can use. In this guide, I will walk through: * W… - [What Is the Microsoft Frontier Program and How Do You Use It in Microsoft 365?](https://seanshares.com/what-is-the-microsoft-frontier-program-and-how-do-you-use-it-in-microsoft-365.md) - If you are working with Microsoft 365 Copilot and keep seeing references to “Frontier” or “Frontier agents,” you are looking at Microsoft’s early access program for its newest AI capabilities. This post explains what the Microsoft Frontier program is, when it was introduced, how to enable it in you… - [How to Change the Language in Microsoft Teams](https://seanshares.com/how-to-change-the-language-in-microsoft-teams.md) - If you work with global teammates, switching languages in Microsoft Teams can make daily collaboration easier. This guide covers how to change your Teams display language, date and time formats, message translation, spellcheck, and captions on desktop, web, and mobile. Clear steps, screenshots in t… - [Why Does SharePoint Say I Modified a File?](https://seanshares.com/why-does-sharepoint-say-i-modified-a-file.md) - If you use Microsoft 365 regularly, you may have noticed in SharePoint or OneDrive that it says you last modified a file even when you are certain you did not. This can cause confusion, especially when collaborating with a team and trying to track real changes. In this post, we will look at why Sha… - [How to Add Copilot to Outlook and What Changes When You Have a Copilot License](https://seanshares.com/how-to-add-copilot-to-outlook-and-license-differences.md) - If you are seeing Copilot all over Microsoft 365 and you want that same quick access inside Outlook, you can add Copilot to the left navigation in the new Outlook and Outlook on the web. You can do this whether you have a Copilot license or not. Below I show the two ways to pin Copilot in Outlook,… - [Why OneNote Is Not Syncing: Causes, Fixes, and Admin Tips](https://seanshares.com/why-onenote-is-not-syncing-causes-fixes-admin-tips.md) - When OneNote stops syncing, it is usually a temporary connection issue or a conflict in a notebook section. In other cases, storage limits, account mix ups, app version differences, or a broader Microsoft 365 incident can be the culprit. Below is a guide to diagnose and fix OneNote sync problems fo… - [Why Does SharePoint Keep Asking for My Credentials?](https://seanshares.com/why-does-sharepoint-keep-asking-for-credentials.md) - If you are using Microsoft 365 and SharePoint keeps prompting you for a username and password every time you open a file or visit a site, you are not alone. This is one of the most common SharePoint complaints I hear from users, and it almost always has a fixable cause. This post walks through the… - [How to Enable the Claude Model in Microsoft Copilot for Your Tenant](https://seanshares.com/how-to-enable-claude-in-microsoft-copilot.md) - Microsoft has made Anthropic a subprocessor for Microsoft Online Services, which changes how Claude works inside Microsoft 365 Copilot. The old opt-in flow through the admin center has been replaced by a new model where Claude is on by default for most tenants. This guide covers what changed, what… - [How to Create a Calendar in Excel: Templates, Formulas, and Copilot](https://seanshares.com/how-to-create-a-calendar-in-excel.md) - There are three ways to make a calendar in Excel, and the right one depends on what you actually need. If you want something printable in five minutes, a template is the fastest path. If you want a calendar that updates itself every time you change the month or year, you build one with a few formul… - [How to Turn Off Microsoft Outlook Notifications](https://seanshares.com/how-to-turn-off-microsoft-outlook-notifications.md) - Microsoft Outlook notifications can quickly become distracting, especially if you receive a high volume of emails throughout the day. While notifications are helpful for staying updated, they can interrupt focus during work or personal time. Fortunately, Outlook provides several ways to manage or c… - [SharePoint Online Permissions Explained: Sites, Libraries, and Files](https://seanshares.com/sharepoint-online-permissions-explained-sites-libraries-and-files.md) - SharePoint Online permissions confuse a lot of people, and the confusion usually comes from the same place: SharePoint has three layers where permissions can be set, and each layer can either inherit from the one above it or break that inheritance and go its own way. Once you understand how inherit… - [How to Pin Outlook, Teams, and More in the New Microsoft 365 Copilot Interface](https://seanshares.com/how-to-pin-outlook-teams-and-more-in-the-new-microsoft-365-copilot-interface.md) - Microsoft has redesigned the Microsoft 365 home experience to center around Copilot. If you recently noticed that the interface looks different and your go-to apps like Outlook, Teams, and OneDrive are not immediately visible, you are not imagining things. The new design puts Copilot front and cent… - [How to Automatically open SharePoint File in Desktop App](https://seanshares.com/how-to-open-sharepoint-file-in-desktop-app.md) - By default, SharePoint often opens Word, Excel, and PowerPoint files in the browser, which can be limiting if you prefer the full functionality of the desktop apps. Fortunately, there are several ways to change this behavior. It can be set at the library level, applied across an entire site, or on… - [GPT-5 Arrives in Microsoft Copilot: What You Need to Know](https://seanshares.com/gpt-5-arrives-in-microsoft-copilot-what-you-need-to-know.md) - Microsoft rolled out GPT-5 to Microsoft 365 Copilot starting in August 2025, and the model has continued to evolve significantly since then. What started as GPT-5 has progressed through several iterations, and as of early 2026 the current versions available are GPT-5.3 Instant and GPT-5.4 Thinking.… - [How to use GPT-5 in Microsoft Copilot](https://seanshares.com/how-to-use-gpt-5-in-microsoft-copilot.md) - GPT-5 is now the default model powering Microsoft 365 Copilot, and the experience has evolved significantly since the initial rollout. There is no longer a "Try GPT-5" button to click. GPT-5 is simply on, and you now have a model selector that lets you choose between different versions and reasonin… - [Microsoft Text to Speech for Free with Clipchamp](https://seanshares.com/microsoft-text-to-speech-for-free-with-clipchamp.md) - Clipchamp is Microsoft's free browser-based and Windows-native video editor, and it includes a surprisingly capable text-to-speech feature powered by Microsoft Azure. This guide covers how to use text to speech in Clipchamp, what voices and options are available, tips for getting professional-quali… - [How to Install Microsoft Copilot as an App using Microsoft Edge](https://seanshares.com/how-to-install-microsoft-copilot-as-an-app-using-microsoft-edge.md) - If you use Microsoft 365 Copilot regularly throughout your workday, having it open as a dedicated app rather than digging through browser tabs is a genuine time saver. Microsoft Edge supports installing any web app as a Progressive Web App (PWA), and Copilot works well as one. This guide walks thro… - [Critical Microsoft SharePoint Vulnerability: CVE-2025-53770 Explained](https://seanshares.com/critical-microsoft-sharepoint-vulnerability-cve-2025-53770-explained.md) - CVE-2025-53770 is a critical remote code execution vulnerability affecting Microsoft SharePoint Server. Microsoft disclosed it in mid-2025 and rated it Critical with a CVSS score that put it among the most serious SharePoint vulnerabilities in recent years. This article explains what the vulnerabil… - [Microsoft To Do Tips - Smart Dates, Automation, Recurrence & Flagged Emails](https://seanshares.com/microsoft-to-do-tips-smart-dates-automation-recurrence-flagged-emails.md) - Microsoft To Do is one of those apps that most Microsoft 365 users have access to but do not get nearly enough out of. On the surface it looks like a basic checklist app, but there are a handful of features that make it genuinely useful for managing daily work, especially when you connect it to Out… - [Microsoft Copilot Unable to Verify Link Resolution](https://seanshares.com/microsoft-copilot-unable-to-verify-link-resolution.md) - If you click a source link inside Microsoft Copilot Chat and get the message "Unable to verify link, the link could not be verified due to an internal error," third-party cookies are the most likely culprit. Your browser is blocking a cookie that Copilot needs to complete the link verification proc… - [Tips in Outlook for Smarter Email Management](https://seanshares.com/tips-in-outlook-for-smarter-email-management.md) - Email is still one of the biggest time sinks in the modern workday. Most people spend far more time in Outlook than they would like, and a lot of that time is reactive rather than intentional. The good news is that the new Outlook has several features built specifically to help you take control of… - [Disable Copilot as a Microsoft 365 Admin](https://seanshares.com/disable-copilot-as-a-microsoft-365-admin.md) - Copilot in Microsoft 365 can feel like both a helpful assistant and an automatic addition to your environment. Some tenants want tighter control over what’s available in their Microsoft 365 environment. Organizations with strict data handling and compliance requirements may not want an AI assistant… - [Why Does Teams Show Me as Away?](https://seanshares.com/why-does-teams-show-me-as-away.md) - If Microsoft Teams keeps marking you as Away even when you are sitting at your computer and actively working, you are not alone. This is one of the most common Teams questions I come across. The Away status is automatically managed by Teams based on your activity, and there are a handful of reasons… - [What Can Copilot Do in Excel?](https://seanshares.com/what-can-copilot-do-in-excel.md) - Copilot in Excel is not the same tool it was when it launched. The early version was mostly a chat pane that suggested formulas and summarized a table. The version most people are using in 2026 can build and edit workbooks, import data from outside the file, answer questions about your tables, gene… - [Why is Teams meeting not showing in Outlook?](https://seanshares.com/why-is-teams-meeting-not-showing-in-outlook.md) - If you scheduled a Teams meeting and it is not appearing in your Outlook calendar, or if you received a Teams meeting invite that is missing from your calendar view, it can cause real scheduling headaches. Teams and Outlook are closely integrated through Exchange Online, but that integration has a… - [How do I turn off Teams notifications in Outlook?](https://seanshares.com/how-do-i-turn-off-teams-notifications-in-outlook.md) - Microsoft Teams and Outlook are tightly connected, which is mostly a good thing. But one side effect of that integration is that Teams can send email notifications directly to your Outlook inbox. Things like missed activity summaries, meeting recording notifications, channel digests, and more can a… - [Disable Storyline in Teams or Outlook](https://seanshares.com/disable-storyline-in-teams-or-outlook.md) - Storyline is a social feed feature built into Microsoft Viva Engage (formerly Yammer) that surfaces posts in Microsoft Teams and Outlook. Think of it as a LinkedIn-style activity feed inside your Microsoft 365 environment. For some organizations it is a useful internal communication tool, but for m… ## Optional - [RSS Feed](https://seanshares.com/rss/) - [Sitemap](https://seanshares.com/sitemap.xml) - [Full content of pages and posts](https://seanshares.com/llms-full.txt)